Managed Print Services

More and more organizations are taking the time to look at their printing environment and ask how they can identify opportunities to save money or boost productivity. The solution isn’t just about the best equipment, such as reliable end-user devices and high-quality print supplies. Optimizing a printing and imaging network for maximum efficiency, manageability and cost effectiveness requires a balanced mix of imaging and printing equipment along with an integrated print infrastructure and efficient network control.

A clear methodology

DocHouse offers a methodology and tools for total print management that is backed by the industry’s most flexible and comprehensive family of tools, products, and services that enables customers to increase productivity and reduce total cost of ownership of the printing and imaging environment. Three main facets comprise total print management methodology:

• Strategy development. A way to assess cost-saving opportunities, design benchmarks and create practical plans to regain control of your printing and imaging infrastructure in its entirety.
• Balanced deployment. A way to right-size and standardize your product infrastructure, simplify the ownership model, and increase worker productivity while reducing direct costs by up to 20 percent.
• Optimized management. A way to streamline and secure printing and imaging network operations, enhance support services, and establish performance metrics while reducing indirect costs by up to 50 percent.

Developing the right strategy

Taking control of your printing and imaging environment starts with a multi-stage strategy development. Many customers turn to us to help create an end-to-end print network solution, others want the best advice possible before proceeding to do the work on their own. Our solutions can be implemented either by the customer or through a services engagements led by our printing and imaging experts. Much of the strategic work is accomplished as part of DocHouse imaging and printing assessment service. As part of a services engagement, we can analyze a printing environment, design an optimized environment, and implement the solution then provide ongoing management post implementation.

Opportunity assessment

Assessment begins with device discovery and utilization, in which your existing printing and imaging assets are identified and their usefulness evaluated. For larger organizations DocHouse has the experience to conduct broader and detailed assessments. Once the existing printing and imaging infrastructure has been defined the total direct and indirect costs of imaging and printing can be quantified. This often serves as an eye-opener for organizations that previously have had no idea how expensive the printing and imaging environment had grown to become, but is also useful in establishing benchmarks so that reasonable comparisons can be made to best-in-class solutions. Economic and user’s productivity needs can be balanced against printing and imaging capacity, including the location required for all devices.

Benchmark design

Continuing on within the imaging and printing assessment, organizations can now develop a master blueprint for improving and working toward the ideal printing and imaging infrastructure environment. This stage includes map both existing and ideal document workflows over the printing and imaging infrastructure, looking at every turn for opportunities to optimize efficiency. This exercise results in an ability to determine the ideal resource model. Some unique and perfect combination of financial and human resources, in-house staff and outsourced assistance, exists for every organization. The process of benchmark design shines a light on this ideal mix and gives companies a resource model they can act upon.

Implementation plan

Smart companies know that organization buy-in is crucial, and the presentation of an effective plan. With assessment and benchmark design completed a business case can now be developed that communicates the network blueprint vision for a department, a business unit or an entire organization. We will help an organization develop a phased implementation approach that allows the proof of initial success to build momentum toward later stages of implementation. Because printing and imaging assets are touched by almost everyone within an organization, we also support the development of an employee communications and training plan that is phased to support the phased project implementation.

Demand more from your office printing environment

DocHouse total print management solution provides an easy, effective way to better manage the entire imaging and printing network and reduce costs significantly. By combining intelligent printing and imaging devices, proactive management tools and custom solutions and services into a total print management solution, organizations can take command and get more from their printing and imaging investment.